District Policy 4070 - Board Assistant Secretary

4070.10 In the absence of the President, the Vice President and the Secretary, the Assistant Secretary of the Board of Trustees shall serve as chairperson over all meetings of the Board. He/she shall have the same rights as the other members of the Board in voting; introducing motions, resolutions and ordinances, and any discussion of questions that follow these actions.

4070.20 The Assistant Secretary has authorization to sign checks approved by the Board for expenses incurred by the District in accordance with District Policy 6040, Signing of District Warrants.

4070.30 The Assistant Secretary must be a trustee appointed by a city council or the Board of Supervisors to be a member of the Board and shall be a voter in that city or county and a resident of that portion of the city or county within the District.

4070.40 In the absence of the Secretary, the Assistant Secretary shall perform all the duties of the Secretary as listed in Policy # 4060.40.

     4070.41 As of September 13, 2023, the Board of Trustees has approved $200 for compensation to the Assistant Board Secretary for completing board meeting administration if the Board Secretary is unable to complete the duties for a given month.

4070.50 The Assistant Secretary shall share in the duties of the Secretary as directed by the Secretary.

4070.60 The Assistant Secretary will serve as a voting member at the meetings of the Executive Committee.  The Executive Committee includes the Board Officers.

4070.70 The term of office for the Assistant Secretary is two consecutive years.  The Assistant Secretary may stand for re-election.

4070.80 In the absence of the President, Vice President, and the Secretary the Assistant Secretary shall represent the District whenever possible at the annual American Mosquito Control Association (AMCA), California Special District Association (CSDA), Mosquito and Vector Control Association (MVCAC), and any other local meetings as directed.

Issued: November 13, 2002

Revised by Board: April 10, 2014; May 8, 2024

Reviewed: June 16, 2015

Reviewed by Policy Committee: July 2015

Board Approval: April 2016; May 8, 2024