District Policy 4060 - Board Secretary

4060.10 In the absence of the President and the Vice President, the Secretary of the Board of Trustees shall serve as chairperson over all meetings of the Board. He/she shall have the same rights as the other members of the Board in voting; introducing motions, resolutions and ordinances, and any discussion of questions that follow these actions.

4060.20 The Secretary has authorization to sign checks approved by the Board for expenses incurred by the District in accordance with District Policy 6040, Signing of District Warrants.

4060.30 The Secretary must be a trustee appointed by a city council or the Board of Supervisors to be a member of the Board and shall be a voter in that city or county and a resident of that portion of the city or county within the District.

4060.40 The Secretary will as appropriate be responsible for personally performing or overseeing the District staff in the administration of the following duties.

      4060.401 Supervising the Board of Trustees Officers nominations and election process as outlined in District Policy # 4150.

      4060.402 Overseeing all Board of Trustees meeting administrative requirements including but not limited to the preparation of the Board’s pre-packet, public noticing of changes to the public meetings date and time, verifying that copies of documents are available at meetings, mailing of Board documents to Trustees or members of the public, and verifying all approved documents are posted on the District’s web site.

      4060.403 Personally recording the Board of Trustees meetings minutes.  As of September 13, 2023, the Board of Trustees has approved $200 for compensation to the Board Secretary for completing board meeting administration.

      4060.404 Instructing the Assistant Secretary to share in the aforementioned duties as necessary.

4070.50 The Secretary shall participate as a voting member at the meetings of the Executive Committee.  The Executive Committee includes the Board Officers.

4070.60 The term of office for the Secretary is two consecutive years.  The Secretary may stand for re-election.

4070.70 In the absence of the President and Vice President, the Secretary shall represent the District whenever possible at the annual American Mosquito Control Association (AMCA), California Special District Association (CSDA), Mosquito and Vector Control Association of California (MVCAC), and any other local meetings as directed.

Issued: November 13, 2002

Revised: April 10, 2013; September 13, 2023; May 8, 2024

Reviewed by Policy Committee: July 2015; January 2016

Board Approval: September 13, 2023