Board committees are not decision-making bodies and can only make recommendations to the Board. The full Board makes all decisions at the monthly meeting of the Board of Trustees.

Important Notice Regarding Meetings

• The District’s Board Room is open to the public at this time.
• The meeting will be conducted via teleconference using Zoom.
• All public members seeking to observe and/or address the local legislative body may participate in the meeting telephonically or electronically as described below.

How to observe the meeting

• Telephone:  Listen to the meeting via Zoom at 408-636-0968 or 669-900-6833. Enter the Meeting ID# 650-344-8592 followed by the pound (#) key. If the line is busy, more phone numbers can be found on Zoom’s website.
• Computer: Use a computer with internet access that meets Zoom’s system requirement to watch the live streaming of the meeting.
• Mobile: Log in through the Zoom mobile app on a smartphone and enter Meeting ID# 650-344-8592.

How to submit public comments

• Live participation: Public comments may be made by members of the public via Zoom. During the meeting, the Committee Chair or designee will publicly announce the opportunity to comment. Use the “raise hand” feature (or press *9 to “raise hand” on the phone) during the public comment period for the agenda item you wish to address. The Zoom host will call on people to speak by the name provided or the last four digits of the phone number for dial-in attendees.
• Written comments: Public comments may be submitted by email to comments@smcmvcd.org, write “Public Comment” in the subject line. In the body of the email, include the agenda item number and title, as well as your comments. If you want your comment read aloud at the meeting (not to exceed three minutes at staff’s cadence), prominently write “Read Aloud at Meeting” at the top of the email. All comments received before 12:00 PM, the day of the meeting, will be included as an agenda supplement on the District’s website under the relevant meeting date and provided to the Trustees at the meeting. Comments received after this time will be read aloud at the meeting.

Accessibility information

Board Meetings are accessible to people with disabilities and others who need assistance. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to observe and/or participate in this meeting and access meeting-related materials should contact Brian Weber, District Manager, at least 48 hours before the meeting at 650-344-8592 or bweber@smcmvcd.org. Advanced notification will enable the District to resolve such requests to ensure swift accessibility.

Public records

 Public records that relate to any item on the open session agenda for a meeting are available for public inspection. Those records distributed after the agenda posting deadline for the meeting are available for public inspection at the same time they are distributed to all or a majority of the members of the Board. The Board has designated the District’s website as the place to make those public records available for inspection. The documents may also be obtained by calling the District Manager at 650-344-8592.