Finance/Policy Committee Meeting of the Board of Trustees

April 29, 2024  - 5:30 PM

A PDF of the meeting agenda and packet can be found at the end of this page.

Click here to learn how to observe and participate in the committee meeting.

Agenda

1.    Call to Order

2.    Roll Call

• Ron Collins (Chair), City of San Carlos
• Muhammad Baluom, City of Millbrae
• Ray Williams, Town of Portola Valley
• Robert Riechel, City of San Bruno
• Michael Yoshida, City of South San Francisco
• Mason Brutschy, Town of Atherton
• Kati Martin, City of Half Moon Bay
• Donna Rutherford, City of East Palo Alto
• Kat Lion, City of Redwood City
• Laura Walsh, Town of Colma

3.    Public Comments and Announcements

This time is reserved for public members to address the Finance Committee of the Board relative to matters of the Committee not on the agenda. No action may be taken on non-agenda items unless authorized by law. Comments will be limited to three minutes per person (or six minutes where a translator is used).

4.    Regular Agenda

A.   Review new Draft Policy 2181 Workplace Violence Prevention Plan

• Report by: Brian Weber, District Manager
• ACTION: Recommend forwarding draft policy and recommendation to the Board of Trustees for approval.

B.    Review Draft Policy 4030 Remuneration and Reimbursement related to the $100 increase in trustee compensation for the attendance of approved meetings.

• Report by: Brian Weber, District Manager
• ACTION: Recommend forwarding Draft Policy 4030 to the Board of Trustees for further discussion and approval.

B.2 Review Draft Policies 4060 and 4070 related to the $200 increase in Board Secretary compensation for Board meeting minutes.

• Report by: District Manager, Brian Weber
• ACTION: Recommend the Board approve the attached edits to Policy 4060 Board Secretary and Policy 4070 Board Assistant Secretary

C. Review the Preliminary Engineer’s Report calculating the Assessment(s) and Consider the Adoption of Resolution M-003-24.

• Report by: District Manager Brian Weber
• ACTION: Recommend the Board approve resolution M-003-24 and the Preliminary Assessment Diagram and Engineers Report and State the Intention to Continue to Levy the North and West County Mosquito and Disease Control Assessment District.

C.2 Resolution M-004-24 - Special Tax

• Report By: Brian Weber, District Manager
• ACTION: Motion to recommend Resolution M-004-24 maintaining the amount of the Special Mosquito Control Tax without changes for Mosquito Control Services within the originally designated cities and unincorporated areas for the Fiscal year 2024-2025 and authorizing the continued collection of the tax.

D.1 Review the Preliminary Financial Report for FY 2023-24 as of March 31, 2024.

• Report by: Finance Director, Richard Arrow, CPA
• ACTION: Recommend the Board approve the Financial Report for FY 2023-24 as of March 31, 2024

D.2 Review the Preliminary Financial Report for FY 2023-24 as of February 29, 2024.

• Report by: Finance Director, Richard Arrow, CPA
• ACTION: Recommend the Board approve the Financial Report for FY 2023-24 as of February 29, 2024

E. Presentation and review of proposed FY 24-25 Draft Budget and FY 23-24 spending plan.

• Report by: Richard Arrow, Finance Director.
• ACTION: Recommend forwarding FY 24-25 Draft Budget and FY 23-24 to the Board of Trustees.

F. Report and recommendation of District fund transfers from the County Treasury to CalCLASS.

• Report by: Finance Director, Richard Arrow
• ACTION: Recommend the Board authorize the District Manager to transfer up to $1,000,000 from the District Reserves held by the San Mateo County Treasury to CalCLASS, not to exceed 50% of the total District’s fund balances.

G. Status report on 1415 North Carolan Ave, Burlingame

• Report by: District Manager Brian Weber
• ACTION: No action is necessary; information only