Meeting 6pm
Meeting of the Board of Trustees
June 14, 2023 - 6:00 PM
A PDF of the meeting agenda and packet can be found at the end of this page.
All public members seeking to observe and/or to address the local legislative body in person or otherwise electronically can do so in the manner described below.
HOW TO OBSERVE THE MEETING:
In-person: Regular meetings of the Board of Trustees shall be held on the 2nd Wednesday of each calendar month at 6:00 p.m. in the Board Room of the San Mateo County Mosquito and Vector Control District, 1351 Rollins Road, Burlingame, California.
All Trustees must attend the meeting in person unless a valid exception applies under AB 2449 or existing Brown Act requirements.
Telephone: Listen to the meeting via Zoom at (408) 636-0968 or (669) 900-6833. Enter the Meeting ID# 650-344-8592 followed by the pound (#) key. If the line is busy, more phone numbers can be found on Zoom’s website at https://zoom.us/u/abb4GNs5xM.
Computer: Watch the live streaming of the meeting from a computer by navigating to https://zoom.us/j/6503448592 using a computer with internet access that meets Zoom’s system requirements (see https://support.zoom.us/hc/en-us/articles/201362023-System-Requirements-for-PC-Mac-and-Linux)
Mobile: Log in through the Zoom mobile app on a smartphone and enter Meeting ID# 650-344-8592.
HOW TO SUBMIT PUBLIC COMMENTS:
Live Participation: Public comments may be made by members of the public via Zoom. During the meeting, the Board President or designee will publicly announce the opportunity to comment. Use the “raise hand” feature (or press *9 to “raise hand” on the phone) during the public comment period for the agenda item you wish to address. The Zoom host will call on people to speak by the name provided or the last four digits of the phone number for dial-in attendees.
Written Comments: Public comments may be submitted by email to comments@smcmvcd.org, write “Public Comment” in the subject line. In the body of the email, include the agenda item number and title, as well as your comments. If you want your comment read aloud at the meeting (not to exceed three minutes at staff’s cadence), prominently write “Read Aloud at Meeting” at the top of the email. All comments received before 12:00 PM, the day of the meeting, will be included as an agenda supplement on the District’s website under the relevant meeting date and provided to the Trustees at the meeting. Comments received after this time will be read aloud at the meeting.
ACCESSIBILITY INFORMATION: Board Meetings are accessible to people with disabilities and others who need assistance. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to observe and/or participate in this meeting and access meeting-related materials should contact Brian Weber, District Manager, at least 48 hours before the meeting at (650) 344-8592 or bweber@smcmvcd.org. Advanced notification will enable the District to resolve such requests to ensure accessibility swiftly.
PUBLIC RECORDS: Public records that relate to any item on the open session agenda for a meeting are available for public inspection. Those records distributed after the agenda posting deadline for the meeting are available for public inspection at the same time they are distributed to all or a majority of the members of the Board. The Board has designated the District’s website at https://www.smcmvcd.org/board-meetings as the place to make those public records available for inspection. The documents may also be obtained by calling the District Manager.
CEQA NOTICE: Unless expressly stated otherwise on the agenda (that an MND or EIR is being considered), discretionary actions taken on agenda items will include a finding by the Board that the action is exempt under CEQA. More information about the CEQA determination can be found in the corresponding staff report.
Agenda
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
- Announcements/Consideration and Approval of Requests by Trustees to Participate Remotely Pursuant to AB 2449 (Government Code 54943(f)).
- Trustee Parker will attend remotely pursuant to ADA accommodation.
- The Secretary of the Board will take roll call.
4. Public Comments and Announcements
- This time is reserved for public members to address the Board relative to matters of the District, not on the agenda. No action may be taken on non-agenda items unless authorized by law. Comments will be limited to three minutes per person (or six minutes where a translator is used). Speaker cards are available for those making a public comment.
5. Consent Calendar
- All items on the Consent Calendar will be considered by one (or more) action(s) of the Board unless any Trustee would like to discuss any item listed, in which case, it may be pulled from the Consent Calendar.
A. Meeting Minutes
- Minutes from April 12, 2023
- Minutes from May 10, 2023
B. Approval of Agreements and Resolutions
- Agreement for the District to provide the City of San Carlos with rodent control services in the amount of $9,988.80 annually for a term of five years
- Approval of Agreement with the California Invasive Plant Council for Control of Invasive Spartina
ACTION: Motion to approve the Consent Calendar
Regular Agenda
6. Special Presentations
- Receive a presentation from SCI Consulting Group regarding the Engineer’s Report calculating the Assessment(s) and Consider the Adoption of Resolution M-023-23.
- Presenter: John Bliss, Project Analyst, SCI Consulting Group
- ACTION: Motion to approve Resolution M-023-23 Approving Final Engineer’s Report confirming the assessment diagram and assessment, and ordering the levy of assessments for FY 2023-24 for the North and West County Mosquito and Disease Control Assessment District
7. Public Hearing - Regarding the continuation of the District’s special parcel tax within the original boundaries
- ACTION: Motion to open Public Hearing
- This is the opportunity for any public members to address the Board with questions/comments relevant to the setting of the Special Tax
- ACTION: Motion to close Public Hearing
8. RESOLUTION M-024-23 – SPECIAL TAX
- Presenter: John Bliss, Project Analyst, SCI Consulting Group
- ACTION: Motion to approve Resolution M-024-23 maintaining the amount of the Special Mosquito Control Tax without changes for Mosquito Control Services within the originally designated cities and unincorporated areas for the Fiscal year 2023-2024 and authorizing the continued collection of the tax.
9. Board Committee Reports
The Chair of each committee listed below will provide a report on the committee’s actions and present any recommendations to the Board.
A. Finance Committee Report
- Finance Committee Report – June 5, 2023
- Report by: Mason Brutschy, Committee Chair
B. Review the Financial Report for FY 2022-23 as of April 30, 2023
- Report by: Finance Director, Richard Arrow, CPA
- ACTION: Motion to approve Financial Report FY 2022-23 as of April 30, 2023
C. Presentation of FY 23-24 Final Budget and Estimates for FY 22-23
- Report by: Finance Director, Richard Arrow, CPA
- ACTION: Motion to approve the FY 23-24 Budget
D. Approve Resolution M-025-23 authorizing the District Manager to take all actions necessary to complete the agreement with Umpqua Bank Commercial Card Program
- Report by: Brian Weber, District Manager
- ACTION: Motion to approve Resolution M-025-23
10. Consider appointing Board Vice President Kat Lion to serve as the Board appointed alternate on the Independent Special Districts Selection Committee for the Local Agency Formation Commission
- ACTION: Motion to approve appointing Board Vice President Kat Lion to serve as the Board appointed alternate to vote on the Independent Special Districts Selection Committee for the Local Agency Formation Commission
11. Staff Reports
A. Operations Director Casey Stevenson will provide an update on Field Operations.
B. Laboratory Director Angie Nakano will provide an update on Laboratory activities.
C. Public Health Education and Outreach Officer Rachel Curtis-Robles will provide an update on the District Public Outreach Program
D. Information & Technology Director Matthew Nienhuis will update the District technology matters.
12. Manager’s Report
- Manager Weber will provide an update on relevant District information.